Policies

Privacy Policy

Who we are

Suggested text: Our website address is: http://senfocus.co.uk.

Comments

Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Suggested text: Visitor comments may be checked through an automated spam detection service.

Safe Guarding Policy

SENFOCUS is committed to providing a safe and supportive environment for all children and young people with special educational needs and disabilities (SEND) who participate in our programs, activities, or services. This safeguarding policy outlines our organization’s commitment to safeguarding and promoting the welfare of SEND children and young people.

Policy Statement

SENFOCUS recognizes that the welfare of children is paramount and that all children, regardless of their abilities or disabilities, have the right to be protected from harm and exploitation. We will take all reasonable steps to ensure that children and young people are safe and protected from abuse while participating in our activities and services.

Safeguarding Procedures

1. Designated Safeguarding Officer (DSO): SENFOCUS appoint Titilope as a trained and experienced Designated Safeguarding Officer who will be responsible for the implementation and oversight of safeguarding procedures within the organization.
2. Recruitment and Training: SENFOCUS will ensure that all staff and volunteers working with children and young people undergo appropriate safeguarding training and background checks.
3. Reporting: Any concerns about the welfare of a child will be reported immediately to the Designated Safeguarding Officer, who will follow the appropriate reporting procedures as outlined in the local child protection guidelines.
4. Supportive Environment: SENFOCUS will create an open and safe environment where children and young people feel comfortable discussing any concerns they may have and where their voices are heard and respected.
5. Partnerships: SENFOCUS will work in partnership with parents, carers, local authorities, and other organizations to promote the welfare of children and young people and share information as appropriate.

 

Code of Conduct

SENFOCUS expects all staff, volunteers, and participants to adhere to a code of conduct that outlines acceptable Behaviour when interacting with children and young people. This code will include guidelines on appropriate physical contact, language, and communication.

Confidentiality

SENFOCUS will respect the confidentiality of sensitive information shared by children and their families, disclosing it only to those individuals who need to be aware of it in order to safeguard the child’s welfare.

Review and Monitoring

This policy will be regularly reviewed and updated in accordance with any changes in legislation or best practices. SENFOCUS will also monitor the effectiveness of its safeguarding procedures and make improvements where necessary.

Conclusion

SENFOCUS is dedicated to creating a safe and inclusive environment where all SEND children and young people can thrive. This safeguarding policy reflects our commitment to the well-being and protection of the children we serve.

Data Protection Policy

Personal data is information about a person which is identifiable as being about them. It can be stored electronically or on paper, and includes images and audio recordings as well as written information.

Data protection is about how we, as an organisation, ensure we protect the rights and privacy of individuals, and comply with the law, when collecting, storing, using, amending, sharing, destroying or deleting personal data.

Responsibility

Overall and final responsibility for data protection lies with the management committee, who are responsible for overseeing activities and ensuring this policy is upheld.
All volunteers are responsible for observing this policy, and related procedures, in all areas of their work for the group.

3 Overall policy statement

Senfocus needs to keep personal data about its committee, members, volunteers and supporters in order to carry out group activities.

We will collect, store, use, amend, share, destroy or delete personal data only in ways which protect people’s privacy and comply with the UK General Data

Protection Regulation (GDPR) and other relevant legislation.

1. We will only collect, store and use the minimum amount of data that we need for clear purposes, and will not collect, store or use data we do not need. We will only collect, store and use data for:
2. purposes for which the individual has given explicit consent, o
3. purposes that are in our our group’s legitimate interests, or
4. contracts with the individual whose data it is, or
5. to comply with legal obligations, or
6. to protect someone’s life, or
7. to perform public tasks.
8. We will provide individuals with details of the data we have about them when requested by the relevant individual.
9. We will delete data if requested by the relevant individual, unless we need to keep it for legal reasons.
10. We will endeavour to keep personal data up-to-date and accurate.
11. We will store personal data securely.
12. We will keep clear records of the purposes of collecting and holding specific data, to ensure it is only used for these purposes.
13. We will not share personal data with third parties without the explicit consent of the relevant individual, unless legally required to do so.
14. We will endeavour not to have data breaches. In the event of a data breach, we will endeavour to rectify the breach by getting any lost or shared data back. We will evaluate our processes and understand how to avoid it happening again. Serious data breaches which may risk someone’s personal rights or freedoms will be reported to the Information Commissioner’s Office within 72 hours, and to the individual concerned.

 

To uphold this policy, we will maintain a set of data protection procedures for our committee and volunteers to follow.

Review
This policy will be reviewed every two years.